Evolve FM Operations & Maintenance Management
Evolve FM Operations & Maintenance Management
software delivers functionality for your everyday operations and
maintenance management needs. The CMMS tools available
in the Evolve FM Operations & Maintenance module have been designed to
assist a maintenance department with their primary responsibilities:
- Fix things that need repair
- Prevent things from breaking
How you implement the CMMS tools in Evolve FM should
reflect the way your maintenance department operates. Whether your organization
prefers an automated based system that gets a service request
into the hands of a technician automatically, or a more manual system where
Call Center personnel or supervisors make decisions about when and who handles
a particular work order, Evolve FM Operations &
Maintenance is a great fit.
Integrating CMMS & CAFM
The CMMS (Computerized Maintenance Management
System) functions and tools in Evolve FM are seamlessly integrated with the
CAFM (Computer Aided Facilities Management) features in
the Evolve FM Space & Assets module making it quick & easy for users
to create service requests and/or work orders using the Evolve FM Service
Request & Work Order tools, or directly from Evolve FM interactive drawings.
This integration of CMMS & CAFM pulls together the assets, locations,
and labor that your maintenance people need to do their job.
The Evolve FM Operations & Maintenance module includes
three components to help you and your maintenance staff better manage your
Evolve FM Requester provides a simple web form
that anyone with web access and proper permissions can use to
submit service requests. The details contained in the
service request form can be controlled by your Evolve FM system administrator
during set up. Requester includes an automatic activity feed to keep
the requester informed of the status and progress of their service requests.
- Call Center
Evolve FM Call Center is designed for organizations that employ
a call center to take service requests.
Similar to Requester, call center staff use an online form to create
and manage service requests and funnel them to into
Evolve FM Maintenance, where work orders are managed. Call Center includes
an automatic activity feed to keep Call Center personnel informed of
the status and progress of all service requests.
Evolve FM Maintenance allows your team to review and create
service requests and efficiently prioritize, generate, assign resources,
and manage each on-demand work order until it is closed.
In addition to on-demand maintenance, Evolve FM Maintenance allows you
to create and manage all of your preventive and scheduled maintenance
routines and schedules. You can assign your scheduled maintenance
work orders to a single asset, or add multiple assets if needed. Your
scheduled maintenance work orders can be automatically generated
in advance of their due date and be made available for assignment and
- Track Work Order History
Track all work order history associated to your assets (HVAC
equipment, IT equipment, Fire Safety equipment etc.) and locations (properties,
buildings, floors, spaces) in Evolve FM.
- Submit Service Requests Online
Using a simple web form, anyone with web access and proper
permissions can submit service requests to have work performed within
- Submit, Collect, & Manage Move Requests
Users with web access and proper permissions can submit a move
request to move into another space within the facility. If the request
is approved, the request is automatically added to a Move List that
is used to plan, manage, and simultaneously execute multiple moves.
- Employ a Call Center
For organizations that employ a call center to take service
requests, call center staff can use online forms to create and manage
service requests and funnel them to the supervisors and/or technicians
responsible for the work.
- Automatically Monitor & Track the Status of Requests
Once a service request is submitted, an automated activity
feed keeps the requester informed of the status of their service requests
allowing them to view and track all activity related to them.
- Create On Demand Work Orders
Create On Demand work orders and efficiently prioritize, assign
resources, and manage each work order until it is closed.
- Automatically Generate Preventive Maintenance (PM) Work
Create scheduled maintenance routines that automatically generate
work orders in accordance to their assigned schedule. PM work orders
can be generated in advance of their due date and made available for
assignment and review.
- Automatically Route Service Requests & Work Orders
Based on administrator preferences, each submitted service request or
work order can be either manually or automatically routed to the technician
responsible for making the repair.
- Send Email Notifications
Receive automatic email notifications to keep you informed
of change of status, additional comments, or when a work order's completion
date is coming due. Send email notifications to stakeholders who need
to be kept informed.
- Track Labor, Time, & Material Costs
Track all labor, time, and material costs associated with a
- Link related work orders
The ability to link and group work orders allows for more efficient
assignment of work to be done.
- Attach Documents to Work Orders
For quick reference attach images, or documents such as operating
manuals, safety instructions, or specifications to any work order.
- View Overdue Work & Manage your Work Order Assignments
View overdue work and easily sort/filter work orders by due
date, technician, location, asset, trade, priority, and more.
- View & Report Work Orders in Progress
Activity feeds, data grids, and reporting capability allows
management to see what work has yet to be completed and how old that
Accessibility on Various Devices
Evolve FM facility management software fluidly responds to fit any screen or device size.
cost for mobility, and no add-on apps required.
- Case Studies
- Install Options
The Ohio State University Improves Customer Service and Reduces Annual
Facilities Software Cost by 50% with Evolve FM...
"From a cost of software perspective, we are saving well over 50% annually
compared to what we would have spent to try and sustain the enterprise IWMS solution
we initially acquired. And our users love Evolve FM!
Joe Porostosky, Senior Manager, Facilities Information and Technology Services,
The Ohio State University Read More
Dartmouth-Hitchcock Medical Center, a leader in academic medicine, needed to replace their FMDesktop CAFM system with an application that was
easy to use and adaptable to future needs... "Our objective was to replace FMDesktop with a new application that would allow
us to continue to support the reporting needs of the engineering, finance, and facility management
Andrew Houghton, Project Design Manager, Dartmouth-Hitchcock Read More
Evolve FM's installation options are scalable to meet your organization's needs.
- Cloud Hosted
- Single Server
- Dual Servers
- Standalone PC
Evolve FM System Requirements.
- HTML5 Compatiable Browser, IE 10 or higher
- USERS: HTML5 Compatiable Browser, IE 10 or higher
- IIS SERVER: IIS Server 7+, .NET Framework 4.5+, ASP/ASP .NET, Microsoft Visual C++ 2015 Redistributable (x86)
- SQL SERVER: Operating System: Microsoft Windows server 2003+, SQL Server 2008 r2+, SQL Server Management Studio
Evolve FM is fully browser based allowing access through your
corporate network, or the internet.
Functional Group Security & user based permissions allow you to control
access to features & data via a user's login credentials.
Evolve FM fits any size organization - from those looking
to manage a single building to organizations with over 100,000,000 SF of space to
Evolve FM competes functionally with products 2x - 5x its price.
We're Here to Help
Simple Solutions FM offers facilities management software &
service solutions that will help you make informed decisions about the space you
occupy and the facilities you manage.
Please contact Simple Solutions FM with technical
questions, a free consultation, or for a product demonstration and pricing
Call us today - 978.263.9911
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